Chinese AI Large Models Suitable for Writing Official Documents#
Zhipuqingyan Clear Speech of Wisdom
Wenxinyiyan One Word of Literature
Xunfeixinghuo Xinghuo of iFlytek
Ali Tongyi Qianwen Ali Cloud's Thousand Questions of Tongyi
360 Zhinao 360 Brain
Steps for Writing Official Documents with AI Large Models (Simplified Version)#
- Define the Task: Determine the type of official document to be written and the recipient.
- Collect Information: Prepare relevant background information and data.
- Write Instructions: Input writing requirements, including word count, style, etc.
- Generation and Adjustment: Generate a draft and make necessary adjustments and modifications.
Example#
1. Writing a Notification:#
- Task: Need to write a meeting notification.
- Background Information: The meeting is titled "Annual Budget Discussion Meeting," scheduled for September 15, 2024, at 2:00 PM in the company conference room, with all finance department members in attendance.
- Example Instruction:
You are an administrative assistant skilled in writing official documents, and I need to write a meeting notification. The meeting is titled "Annual Budget Discussion Meeting," scheduled for September 15, 2024, at 2:00 PM in the company conference room, with all finance department members in attendance. Please help me draft a meeting notification that is concise, complete, and accurate.
2. Writing a Speech:#
- Task: Need to write a speech for the department manager to deliver at a staff meeting.
- Background Information: The company has launched an important new product, and all employees have been working overtime for the past three months.
- Example Instruction:
You are a senior expert skilled in writing official documents, and I need you to write a speech for the department manager to deliver at a staff meeting. Background Information: The company has launched an important new product, and all employees have been working overtime for the past three months. Task Objective: Write an emotionally charged motivational speech that conveys the team's efforts and achievements. Output Requirement: Not less than 1000 words, emotionally charged, and containing inspiring statements.
Prompt Template#
You are a [role] skilled in writing official documents, and I need to write a [type of official document]. Background Information: [background information]. Task Objective: [specific objective].
Notes and Tips for AI Document Writing#
- Check Format and Details: Ensure that the document's salutation, format, layout, etc., comply with the relevant regulations, especially when sending to multiple leaders or departments, follow the default sorting rules. For example, when sending a document to three deputy directors of a unit, arrange them correctly.
- Verify Data and References: Verify the accuracy of data and references in the document to ensure information correctness.
- Add Specific Information: In the AI-generated content, add some information that the AI may not know but you do, such as exemplary deeds in the unit or key points from a leader's previous speech.
- Utilize Multiple AI Large Models: Try using the same set of instruction templates with multiple different AI large models, select the best paragraphs generated by each model, and combine them into the most satisfactory document to leverage the strengths of different AIs and enhance the quality of the final document.